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Essential Policies and Procedures for Recruiters

If you plan to visit campus for an Information Session or On-Campus Interviews, please sign and return your completed policy forms (PDF)  to the Center for Professional Development (see forms for email address).

Our goal is to help you maximize your recruiting results while helping students make informed career and employment decisions. To accomplish this, we must maintain a "level" playing field, where employers and students alike have equal access. We also recognize that students' academics must take first priority. With this in mind, we have established the policies listed below.


In order to maximize your yield and avoid scheduling overlaps, all employer events must be communicated to the Center for Professional Development. This includes receptions, workshops, information sessions, panel discussions, coffee chats, interviewing, and post-event social activities. Organizations will be asked to provide student attendance records for Employer Information Sessions, for CPD tracking purposes.


While mass mailings and mass e-mails to students are not permitted by the institution, the CPD offers a targeted email service, for a small fee, that enables you to reach the students whose graduation year and career interests best match your needs. Contact us for more information! Here is a list of student organizations:


Private sector recruiting employers must provide interns with a minimum stipend of $400 per week.


Alumni/ae interviewers must have graduated from Dartmouth College at least 3 years prior to the class they are interviewing in order to avoid the perception of bias.  Alumni/ae interviewers will be excused from interviews if they have graduated after June 2014 for intern interviews and after June 2013 for entry level interviews. From the moment they arrive on campus, your representatives need to be professional and refrain from what might be interpreted as exclusive or inappropriate behavior. Recruiters should be trained in professional interviewing standards and protocols.


All Hanover-based testing practices should be reviewed with Center for Professional Development well in advance, to ensure ADA compliance and validity of the test’s measure of employability. Students must be notified of testing at least 2 full business days in advance in order to make accommodations. For more info visit:


All 1st round interviews take place in the Center for Professional Development and are scheduled via DartBoard. Employers needing schedule changes must contact the CPD to make those changes. Do NOT contact students directly to change 1st round interviews. Subsequent interviews are scheduled directly by employers. Interviews should NOT be held in hotel bedrooms. Our compacted academic calendar impacts students' ability to schedule outside activity. Employers must offer flexibility in scheduling 2nd round interviews, in consideration of students' academic schedules. Offer a minimum of 2 dates. A minimum of 3 full business days lead time is required between notification and actual out-of-town interviews at employer's site (e.g. Thurs. night for Wed.). Interviews should not be scheduled during reading & exam periods.


Serving alcohol should not be part of the recruitment process on or off campus. This includes receptions, dinners, company tours, etc. For more info visit:


Employers should provide students with sufficient time to complete job searches and make informed decisions. Exploding offers and bonuses are strictly prohibited. The following deadlines are required:

  • Entry-Level OffersDeadline for Student's Decision on Offer
    • Offers extended to former interns – November 7, 2017 or 2 weeks from date of formal offer, whichever is LATER
    • Offers extended from fall 2017 on-campus Interviews - November 7, 2017 or 2 weeks from date of formal offer, whichever is LATER
  • Internship Offers: Deadline for Student's Decision on Offer
    • Minimum of 1 full week to decide on offers for next term (e.g. spring offer for summer term)
    • Minimum of 2 weeks to decide on offers for two terms ahead
    • Summer 2018 offers extended from summer 2017 interviews – or extended to former interns – September 5, 2017 or 2 weeks from date of offer, whichever is LATER
    • Summer 2018 offers extended from fall 2017 or winter 2018 interviews – 2 weeks from date of offer


Our billing structure supports the cost of our online recruiting system, administrative staffing needs, and the physical space demands of our recruiting program. Invoices for recruiting activity will be issued within 30 days of your event.

On-Campus Interview Program registration and meeting fees are fully refundable if your cancellation is made 60 days prior to your interview date.

Interview Scheduling Fees:

  • On-Campus Interviews: $150 for first interview room; $95 for each additional room
  • Reduced rates available for non-profit employers
  • Standard Videoconferencing Interviews: $150 per schedule.  Ask us about compatibility!

Optional Pre-Interview Meetings & Information Sessions:

  • On-Campus Meeting:  $350 (Includes room and AV equipment)
  • Hanover Inn Meeting:  $95 (Excludes charges incurred at The Hanover Inn)

Targeted Email Invitation Service:

  • Email invitation service for marketing and outreach: $150 per order
  • Contact Fiona Hall  at or 603-646-1163 for more information