Funding

In addition to funding traditionally popular parties, social gatherings, family-oriented events, and community service, the GSC also funds the following initiatives:

  • Discounted movie tickets at the Nugget – simply present your Grad ID upon purchasing your ticket in order to receive the discount!
  • Conference Grants for students presenting at conferences.  Want to apply?  Please follow the directions on the GSC Conference Grant Application.

SINGLE EVENT FUNDING

Any graduate group or individual may request funding by using the Funding Request Form.  Please follow the guidelines listed on the request forms themselves, but also note:

  • Any event request under $250 will be considered via “Fast Track” approval.  You will receive an approval/denial response within a week of your request.
  • Any event request over $250 will be considered and voted upon by the council at the following monthly GSC meeting.  The request must be submitted at least 72 hours before the meeting, and a representative from your group must attend the meeting to answer any questions and explain the request before the council.
  • The following guidelines apply for any event request over $250 that is not submitted in time to be considered at the monthly GSC meeting:
  1. The funding request must be submitted at least 7 days before the event takes place
  2. The funding request cannot exceed $500

BLOCK FUNDING

GSC-recognized groups seeking to hold multiple events throughout the school year are eligible to apply for block funding at the beginning of the academic year.  Other groups or individuals can only receive funding on a per-event basis as outlined above.

Block Funding Limit and Procedure

No more than $1000 may be requested.  If a group would like to request more funds later in the year, they may do so by submitting a funding request to the GSC.  The Block Funding Request Form must be submitted by September 17, 2013.  Please email the completed form to Graduate.Student.Council@dartmouth.edu with “Block Funding Request” as the subject line.

Financial Responsibility

Four people from each club should be identified as Financial Representatives and will handle money exchanges between the group and the GSC.  These four individuals will be the only representatives allowed to receive reimbursements or cash advancements from the GSC.

Funding Period

Groups must use awarded funds by August 15, 2013.  Remaining funds do not roll over to the following school year.  If a group wishes to hold events during the interim period between the end of the funding period and the beginning of the next school year, they may do so by submitting funding requests on a per-event basis.

Advertisement Requirement

All events supported by block funding must be inclusive events: open to all graduate students.  Advertisements must be submitted to the Gazettee/GSC Website and the Dartmouth Graduate Student Council Facebook group.  For wider advertisement, groups are encouraged to message Dartmouth Arts and Sciences Graduate Studies Facebook page and contact the Dartmouth Grad News Forum.

Block Funding Report Back

At the end of each term a Block Funding Report Back form must be submitted to the GSC at Graduate.Student.Council@dartmouth.edu with “Block Funding Report Back” in the subject line.

INFRACTION CLAUSE

The Funding Request Form is to be considered as a binding written contract between the Graduate Student Council (GSC) and the requesting student organization.  Any violation of the terms mentioned in the funding request will be considered an infraction on the part of the student organization.

The seriousness of the infraction will be decided upon on the basis of the following factors:

  • The number of terms violated on the funding request form
  • The extent of these violations; this will be decreed by a consensus between Executive Board members or Council Representatives
    • If the funding request is a “fast track” funding request approved by the Executive Board members, the imposition of the penalty will be decided by the Executive Board.
    • If the funding request is not a “fast track” funding request and was approved by the Council Representatives, the imposition of the penalty will be decided by the Council Representatives.
  • The past history of the student organization in dealing with the GSC extending up to a maximum of 2 fiscal years

REMINDERS

  • First and foremost, a request for funds is not a guarantee of funds.
  • Events funded by the GSC should be promoted to all graduate students (via email, D2D, posters, etc.) and be open to all graduate students.  Events that do not meet these requirements may result in reduced or revoked funding.
  • Approval of funds will be more forthcoming if you also seek funds from other relevant student organizations (e.g., the Thayer Council and the Geisel Student Government).
  • The GSC is highly unlikely to approve funds for events that provide alcohol at off-campus or private venues, as per the college alcohol policy.
  • The GSC may choose to only partially fund a request.
  • Unauthorized use of the GSC chart string for any purpose by any student group is strictly prohibited and will be reviewed by the GSC for possible penalty and fees.