The Data Analytic Core (DAC) is a Data Service Center, which states that, "Rates must not discriminate between Dartmouth’s federally and non-federally supported activities. All internal users must be charged the same rate for the same service under the same circumstances. User fees charged to a federal project may not directly or indirectly subsidize non federal users." Each year, the DAC is required to submit documentation of its rate calculation and fee schedule for Geisel approval.
Each quarter, the DAC performs an interim review to ensure accuracy of billing and expenses, profit/loss, and determine whether breakeven will be achieved by year-end. If a significant variance is is expected based on an interim review, the DAC may take action by reducing expenses, increasing revenues, revising rates, providing or reducing subsidies, or a combination of these actions. The size and nature of the variance must be disclosed to the Dartmouth Controller's Office and any proposed mid-year rate changes are reviewed for approval by Geisel prior to implementation.
DAC Fee Model
The DAC fee model reflects costs we incur for data, IT infrastructure, and people resources to process the data, support the data and systems infrastructure, ensure IRB/DUA/Contract compliance, and lead operations. The DAC provides its services on behalf of faculty lead health services research projects that use its data resources in a highly secure computing environment.
FY21 DAC Fees effective 7/1/2020
FY21 DAC Operations Internal Rate: $7,229/user/dua/year
F21 DAC Operations External rate: $11,856/user/dua/year
Base DAC fees include:
- Operations: includes IT and administrative/infrastructure services
FY21 Consulting Fees effective 7/1/2020
- FY21 New Internal Consulting Service Rate: $71/hr
- FY21 New External Consulting Service Rate: $116/hr
Consulting fees include:
- Individual and/or research team specific mentorship and trainings (does not include online and general in-person trainings provided annually)
- Project-specific conceptual development (pre-grant/project phase)
- Required additional security training for any user who attempts to transfer unsuppressed data from the DAC more than 3 times in a fiscal year or is unable to pass the DAC DUA/Security quizzes
- DUA Executive Summary conceptualization and/or development
DAC Billing Process
Effective July 1, 2019, the DAC moved to the Radar billing system, which is used by other service centers. The DAC will enter all billing orders monthly and notifications will be sent to PI's, business administrators, and other designates for a 7 day review period. After this period, the window of opportunity to make billing changes for that month will close and the charges will be posted.
Important Note: if there is no active chart string (internal) or payment (external), access to the DAC servers will be revoked.
- Students – All students users must pay the DAC fees and any consulting fees if applicable. This responsibility lies with the student user and the faculty mentor.
- Revise and Resubmit (R&R) relief – We will waive DAC fees when a DUA meets the following criteria:
- The grant has no funds remaining; AND
- The final manuscript on that DUA has been submitted (no further work is required for that DUA)
If both criteria are met, the DAC will waive fees and revoke access to the DUA project folder and compress the programs/data to save space. If an R&R is required, the DAC will allow access for the duration of the R&R once a new order has been placed with an active chart string to bill. Once the manuscript is accepted or there is an expectation that it won’t be published, the DUA will be shut down and all data files in that DUA folder destroyed, per CMS DUA requirements